ÐÓ°É´«Ã½

Scope

Outlines the policy for all ÐÓ°É´«Ã½ employees, faculty, staff, and students regarding the use of ÐÓ°É´«Ã½ Equipment & Resources.

Reason for Policy

To govern the use of ÐÓ°É´«Ã½ equipment and resources.

Policy Statement

ÐÓ°É´«Ã½ property and equipment may be used only for those purposes related to the general activities and purposes of the ÐÓ°É´«Ã½.  Any use for personal or private purposes is prohibited.  Any use of ÐÓ°É´«Ã½ property or equipment by non-ÐÓ°É´«Ã½ personnel must be authorized by the Campus Division of Finance, (Management Services for UM).

No ÐÓ°É´«Ã½ equipment may be taken from ÐÓ°É´«Ã½ premises unless it is to be used for official purposes, and its removal is authorized by the department chairperson or administrative official with authority over the unit.

Use in Non-ÐÓ°É´«Ã½ Work

• ÐÓ°É´«Ã½ policy HR 512, Consultation) permits teaching and research staff to perform consulting and other non-ÐÓ°É´«Ã½ work that expands the knowledge and experience of the individual.Detailed here are the conditions under which ÐÓ°É´«Ã½ equipment and resources may be used in the performance of such activities: use in the performance of consultation and other non-ÐÓ°É´«Ã½ work permitted by ÐÓ°É´«Ã½ policy (HR 512) provided such use does not conflict with ÐÓ°É´«Ã½ needs, and is in the best interest of the ÐÓ°É´«Ã½.
• Other than Incidental Use: prior arrangements must be made for the payment for all other than incidental use of ÐÓ°É´«Ã½ equipment and resources.  The Chancellor is responsible for establishing the necessary guidelines for determining what is other than incidental use of ÐÓ°É´«Ã½ equipment and resources.

Establishment of Rates

• Rates for equipment, space, service unit services, and support staff assistance are established by the chief administrative affairs officer at each campus and may either be standardized or set individually for each agreement.
• Rates above $5,000: When the total amount payable to the ÐÓ°É´«Ã½ for use of ÐÓ°É´«Ã½ equipment and resources, (exclusive of consultant's fee), will exceed $5,000, a formal grant or contract agreement is required.  The Chancellor may also set a lesser amount for which a formal grant or contract agreement is required.
• Rates $5,000 or less:When the total amount payable to the ÐÓ°É´«Ã½ for use of ÐÓ°É´«Ã½ equipment and resources, (exclusive of consultant's fee), will be $5,000 or less, a written agreement in the form determined by the campus and approved by the General Counsel's office is required.
• As a minimum, this agreement must define and detail the kinds of ÐÓ°É´«Ã½ equipment, space, service unit services, and support staff assistance that will be used, and the total that will be charged for use of these ÐÓ°É´«Ã½ resources.

Definitions

Accountabilities

Additional Details

Forms

Related Information

Policy 24006 on Vehicles, details the authorized use of ÐÓ°É´«Ã½ vehicles by non-ÐÓ°É´«Ã½ personnel.
Human Resources Policy Manual, HR 512 (https://umsystem.edu/ums/rules/hrm/hr500/hr512)

History

Formerly Business Policy Manual 405 – Use of ÐÓ°É´«Ã½ Equipment & Resources (revised 4/19/ 2006)

Procedure