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Policies - Finance

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Fiscal Responsibility and Internal Control

Fiscal Responsibility and Certification

Policy Number Policy Title Responsible Office Procedure
21101 Fiscal Responsibility UM ÐÓ°É´«Ã½ Controller’s Office  
21102 Monthly Closing & Reporting UM ÐÓ°É´«Ã½ Controller’s Office  
21103 Financial Accounting & Reporting Basis UM ÐÓ°É´«Ã½ Controller's Office  
21104 Component Units UM ÐÓ°É´«Ã½ Controller's Office  
21105 Internal Control - Sub-Certification Process UM ÐÓ°É´«Ã½ Controller's Office  
21106 Campus Financial Sub-Certification UM ÐÓ°É´«Ã½ Controller's Office  

Code of Ethics

Policy Number Policy Title Responsible Office Procedure
21201 Code of Ethics UM ÐÓ°É´«Ã½ Finance Office  

Internal Controls

Policy Number Policy Title Responsible Office Procedure
21301 Internal Controls UM ÐÓ°É´«Ã½ Controller's Office  
21302 Segregation of Duties Every Employee  
21303 Security Access Validation UM ÐÓ°É´«Ã½ Controller's Office  
 
 

Accounting

Accounting Structure

Policy Number Policy Title Responsible Office Procedure
22101 Finance Account Code Structure UM ÐÓ°É´«Ã½ Controller's Office Chartfield Usage
22102 Transfers UM ÐÓ°É´«Ã½ Controller's Office  
22103 Feeders UM ÐÓ°É´«Ã½ Controller's Office  
22104 Service Centers UM ÐÓ°É´«Ã½ Controller’s Office  

Revenues and Income

Policy Number Policy Title Responsible Office Procedure
22201 State Appropriations UM ÐÓ°É´«Ã½ Budget & Planning  
22203 Tuition and Fee Refunds UM ÐÓ°É´«Ã½ Controller's Office  
22205 Gifts and Gift Pledges Campus Advancement Office  
22207 Sales of Products and Services UM ÐÓ°É´«Ã½ Controller’s Office  
22209 Summer Session Deferrals UM ÐÓ°É´«Ã½ Controller's Office  
22210 Collections, Write-offs, and Allowance of Accounts Receivables UM ÐÓ°É´«Ã½ Controller’s Office  
22212 Sales Tax UM ÐÓ°É´«Ã½ Controller's Office  
22213 Nonresident Entertainers Tax UM ÐÓ°É´«Ã½ Controller's Office  
22214 Foreign Gift and Contract Reporting UM ÐÓ°É´«Ã½ Compliance Office  
22215 Student Financial Holds - Delinquent Indebtedness Campus Cashier's Office  

Expenditures

Policy Number Policy Title Responsible Office Procedure
22300 Sanctions and Restricted Parties Office of Finance
Research Security and Compliance		  
22301 1099 Reporting UM ÐÓ°É´«Ã½ Controller's Office  
22303 Payroll Verification UM ÐÓ°É´«Ã½ Controller’s Office  
22304 Recording Vacation Accrual UM ÐÓ°É´«Ã½ Controller's Office  
22307 Awards, Gifts & Prizes UM ÐÓ°É´«Ã½ Controller's Office  
22308 Gift Cards UM ÐÓ°É´«Ã½ Controller's Office  
22310 Expense Reimbursements UM ÐÓ°É´«Ã½ Controller's Office  
22311 Moving Expenses UM ÐÓ°É´«Ã½ Controller's Office  
22312 Business Meals UM ÐÓ°É´«Ã½ Controller's Office  

Capital Purchases

Policy Number Policy Title Responsible Office Procedure
22401 Capital Assets UM ÐÓ°É´«Ã½ Controller's Office  
22405 Depreciation UM ÐÓ°É´«Ã½ Controller’s Office  

Debt

Policy Number Policy Title Responsible Office Procedure
22501 Internal Loans UM ÐÓ°É´«Ã½ Treasurer’s Office  
22502 Accounting for Leases UM ÐÓ°É´«Ã½ Controller's Office  

Travel

Policy Number Policy Title Responsible Office Procedure
22601 Travel Authorization UM ÐÓ°É´«Ã½ Controller's Office  
22602 Methods of Transportation and Allowances UM ÐÓ°É´«Ã½ Controller’s Office  
22603 Allowable Travel Expenses UM ÐÓ°É´«Ã½ Controller's Office  
22604 Cash Advances in Travel Status UM ÐÓ°É´«Ã½ Controller's Office  
22605 Guest Travel UM ÐÓ°É´«Ã½ Controller's Office  
 
 

Records Management

Policy Number Policy Title Responsible Office Procedure
23001 Records General Policy Records Management  
23002 Storage and Disposal of ÐÓ°É´«Ã½ Records Records Management  
 

Property and Real Estate

Policy Number Policy Title Responsible Office Procedure
24001 Design & Construction Delegation of Authority and General Policies Facilities Planning and Development  
24002 Fees for Use of ÐÓ°É´«Ã½ Facilities Facilities Planning and Development  
24003 Keys to ÐÓ°É´«Ã½ Buildings Facilities Planning and Development  
24004 Use of ÐÓ°É´«Ã½ Equipment & Resources UM Real Estate & Business Services  
24005 Use of Employee Personal Property UM Real Estate & Business Services  
24006 Vehicles Risk & Insurance Management  
24007 Inventory of Moveable Property and Equipment UM ÐÓ°É´«Ã½ Supply Chain – Asset Management  
24009 Required Review of Potential Real Estate Gifts Office of Real Estate and Business Services  
24010 Real Estate - General UM Real Estate & Business Services  
24012 Equipment, Leases, and Rentals UM ÐÓ°É´«Ã½ Supply Chain  
24013 Resale, Sale or Disposal of ÐÓ°É´«Ã½ Property UM ÐÓ°É´«Ã½ Supply Chain  
 

Cash Handling

Administration

Policy Number Policy Title Responsible Office Procedure
25101 Cash Administration Campus Cashiers Office  

Receipts

Policy Number Policy Title Responsible Office Procedure
25201 Receipts UM ÐÓ°É´«Ã½ Treasurer’s Office  

Deposits and Banking

Policy Number Policy Title Responsible Office Procedure
25301 Deposits and Banking UM ÐÓ°É´«Ã½ Treasurer's Office  
25302 Check Cashing UM ÐÓ°É´«Ã½ Treasurer's Office  
25303 Bank Deposits, Reconciliations, and Corrections UM ÐÓ°É´«Ã½ Controller's Office  

Disbursements

Policy Number Policy Title Responsible Office Procedure
25401 Distribution of Checks UM ÐÓ°É´«Ã½ Controller's Office  
25402 Wire Transfers UM ÐÓ°É´«Ã½ Treasurer's Office  
25403 Stop Pay and Replacement Payments UM ÐÓ°É´«Ã½ Controller's Office  
25404 Cash Refunds UM ÐÓ°É´«Ã½ Controller's Office  

Cash Funds

Policy Number Policy Title Responsible Office Procedure
25501 Cash Funds UM ÐÓ°É´«Ã½ Treasurer's Office  

Reporting

Policy Number Policy Title Responsible Office Procedure
25601 Loss of Money and Securities UM ÐÓ°É´«Ã½ Treasurer's Office  

Security

Policy Number Policy Title Responsible Office Procedure
25701 Cash Security UM ÐÓ°É´«Ã½ Treasurer's Office  
25702 Transportation, Escorts and Guards UM ÐÓ°É´«Ã½ Treasurer's Office  
 
 

Procure to Pay

Authority

Policy Number Policy Title Responsible Office Procedure
26101 Procurement Authority UM ÐÓ°É´«Ã½ Supply Chain  

Bids and Proposals

Policy Number Policy Title Responsible Office Procedure
26201 Bids and Proposals UM ÐÓ°É´«Ã½ Supply Chain  
26202 Preferential Consideration UM ÐÓ°É´«Ã½ Supply Chain  

Suppliers

Policy Number Policy Title Responsible Office Procedure
26301 Suppliers UM ÐÓ°É´«Ã½ Supply Chain/UM ÐÓ°É´«Ã½ Controller’s Office  

Expenditure Limits and Procure to Pay Methods

Policy Number Policy Title Responsible Office Procedure
26401 Incidental Expenses UM ÐÓ°É´«Ã½ Supply Chain  
26402 Special Purchases UM ÐÓ°É´«Ã½ Supply Chain  
26403 Surplus Property UM ÐÓ°É´«Ã½ Supply Chain  
Policy Number Policy Title Responsible Office Procedure
26404 One Card UM ÐÓ°É´«Ã½ Supply Chain  
 

Grants

Policy Number Policy Title Responsible Office Procedure
27001 Establishing an Award UM ÐÓ°É´«Ã½ Controller’s Office  
27002 Allowable Costs and Cost Principles UM ÐÓ°É´«Ã½ Controller’s Office  
27003 Cost Sharing/Matching UM ÐÓ°É´«Ã½ Controller’s Office  
27006 Cash Management – Federal Drawdowns UM ÐÓ°É´«Ã½ Controller’s Office  
27007 Cash Management – Non-Letter of Credit Invoicing UM ÐÓ°É´«Ã½ Controller’s Office  
27009 Uncollectible Grants Receivable UM ÐÓ°É´«Ã½ Controller’s Office  
27010 Effort Verification Reports UM ÐÓ°É´«Ã½ Controller’s Office  
27011 Payments to Research Study Participants UM ÐÓ°É´«Ã½ Controller’s Office  
27012 Participant Support Costs UM ÐÓ°É´«Ã½ Controller’s Office  
27015 Period of Availability UM ÐÓ°É´«Ã½ Controller’s Office  
27016 Award Closeout UM ÐÓ°É´«Ã½ Controller’s Office  
27017 Institutional Base Salary UM ÐÓ°É´«Ã½ Controller’s Office  
27018 Federal Fringe Rate UM ÐÓ°É´«Ã½ Controller’s Office  
27019 Program Income UM ÐÓ°É´«Ã½ Controller’s Office  
27020 Federally Sponsored Construction Projects UM ÐÓ°É´«Ã½ Controller’s Office  
27021 Federally Funded Assets UM ÐÓ°É´«Ã½ Controller’s Office  
27022 Reporting UM ÐÓ°É´«Ã½ Controller’s Office  
27023 Procurement, Suspension, and Debarment UM ÐÓ°É´«Ã½ Controller’s Office  
27024 Subrecipient Monitoring UM ÐÓ°É´«Ã½ Controller’s Office  
27025 Facilities and Administrative Costs UM ÐÓ°É´«Ã½ Controller’s Office  
 

Reviewed 2024-08-22