ÐÓ°É´«Ã½ this Policy
Report All Accidents & Incidents
Policy Number: 13201
Effective Date:
Last Updated:
Responsible Office:
Risk & Insurance Management
Responsible Administrator:
AVP Management Services & Director of Risk & Insurance Management
Policy Contact:
Risk & Insurance Management
risk@umsystem.edu
Categories:
- General Administration
Menu:
- Scope
- Reason for Policy
- Policy Statement
- Definitions
- Accountabilities
- Forms
- Related Information
- History
- Procedure
Scope
Operational policy to notify any ÐÓ°É´«Ã½ employee of their responsibility regarding Losses. This policy applies to any ÐÓ°É´«Ã½ employee needing to file an insurance claim outside of HR benefits.
Reason for Policy
To direct employees to report accidents and/or incidents.
Policy Statement
All accidents and/or incidents which result in or could result in injury to or death of persons; damage to, destruction, theft or disappearance of ÐÓ°É´«Ã½ property (including money and securities) or property of others; and wrongful acts arising out of an individual's employment with the ÐÓ°É´«Ã½, its operations or premises are to be reported in order to:
- Determine causes and corrective measures taken to improve life safety and to preserve ÐÓ°É´«Ã½ assets.
- Enable the ÐÓ°É´«Ã½ to submit notice of claim, or to respond to payment of claims and/or court judgments on behalf of the ÐÓ°É´«Ã½ and its employees.
Employees must not make any statement regarding a Loss to the press or anyone other than members of or as directed by:
- Campus Business Services Office
- Campus Police Department
- Office of Risk & Insurance Management
- Office of General Counsel
Definitions
Loss(es) - the basis of a claim for damages under the terms of an insurance policy.
Accountabilities
Risk & Insurance Management administers claims for the ÐÓ°É´«Ã½ related to insurance programs outside of HR benefits. Employees should report a Loss to the appropriate campus contact within 24 hours.
Additional Details
Forms
Related Information
Policy 13301 on Defense & Protection of ÐÓ°É´«Ã½ Employees & Others
Policy 13302 on Insurance Coverages and Purchasing Insurance
History
This policy combines the following former policies BPM 700 - Reporting Accidents & Incidents:
- Business Policy Manual 701 – General Policy (revised July 1, 2009)
- Business Policy Manual 702 – Loss of Money, Securities & Property (revised July 1, 2009)
- Business Policy Manual 703 – Damage to ÐÓ°É´«Ã½ Property (Including Fire) (revised July 1, 2009)
- Business Policy Manual 704 – Employee Injuries & Occupational Diseases (revised July 1, 2009)
- Business Policy Manual 705 – Accidents – ÐÓ°É´«Ã½ Vehicles (revised April 11, 2013)
- Business Policy Manual 706 – Accidents – Rented Vehicles (revised April 11, 2013 )
- Business Policy Manual 707 – Students & General Public (Except Vehicle Accidents) (revised July 1, 2009)
- Business Policy Manual 708 – Incidents – Medical Patients (Therapeutic & Diagnostic) (revised July 1, 2009)
- Business Policy Manual 709 – Incidents – Medical Patients (Not Therapeutic & Diagnostic) (revised July 1, 2009)
- Business Policy Manual 710 – Wrongful Act Incidents (revised July 1, 2009)
- Business Policy Manual 711 – Broadcasters’ & Publishers’ Incidents (revised July 1, 2009)
Procedure
Reviewed 2025-06-17